Office Administration Résumé

Summary

Dedicated, focused executive assistant committed to delivering quality results in performing professional administrative duties

Highlights

  • University of Notre Dame B.A. graduate
  • Five years’ executive secretary experience
  • Four years’ project coordination experience
  • Fifteen years’ office administration experience
  • Eleven years’ experience in administrative support to large technical office
  • Advanced office skills
  • Self-directed work ethic
  • Meticulous attention to detail
  • Excellent organizational skills
  • High productivity under pressure
  • Strongly honed independent judgment
  • Planning corporate meetings, travel, events
  • Considerable experience conducting meetings
  • Managing Outlook calendars for management
  • Stellar verbal and written communication skills
  • Expense report management for staff, managers, and directors
  • Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook
  • Comprehensive experience coordinating meetings to accommodate multiple schedules

Accomplishments

  • Promoted to Executive Secretary.
  • For five years, served as department’s sole secretary for 40+ staff members at two locations an hour apart.
  • In a team of three, planned and executed office remodel for 40+ staff members.
  • Over 11 years, successfully planned and executed all functions for department of 55+ employees at four properties covering 100,000 square miles. These included corporate meetings, department lunches, and special events.

Executive Secretary Experience – 1991-2002 Harrah’s Entertainment, I.T. Department, Reno

Worked for this acknowledged leader in casino-hotels in the I.T. department that pioneered guest reward card tracking systems. For first five years, worked as the only administrative assistant for a staff of 40+ employees, then worked with two additional administrative assistants for a staff of 55+ employees in the Reno office.

  • Planned travel arrangements for executives and staff.
  • Managed all ordering and maintenance of office supplies.
  • Managed expense reports for staff, managers, and directors.
  • Created monthly status reports and occasional presentations.
  • Planned logistics for meetings and prepared conference rooms.
  • Managed maintenance of equipment, including copier and fax machine.
  • Managed routing and tracking of all invoices to Accounts Payable department.
  • Maintained a continuously current organizational chart for a growing department.
  • Organized and maintained department and director’s files, developed spreadsheets, faxed reports.
  • Instructed workshops in Microsoft Outlook for entire Harrah’s Reno staff when Outlook was a new product.
  • Wrote regular reports on department activities and company contributions for national and regional company newsletters.

Additional Professional Experience – 1986-Present

Work Experience

  • Charter College – Student Advisor – Reno
  • Washoe County School District – Tutor Reno
  • News Talk 780 KOH – News Reporter & Board Operator – Reno
  • Bernie 2016 – Field Organizer, Outreach Coordinator Northern Nevada
  • Northwest Public Radio – Bureau Correspondent for Northwest News Network – Richland, Washington
  • KUNR – All Things Considered Host & News Producer/Reporter for this NPR charter member station – Reno
  • Archdiocese of Washington (D.C.) – Holy Spirit High School English & Speech Teacher, College & Career Counselor for this inner-city high school
  • Truckee Meadows Community College – Resume Workshop Instructor Reno
  • Job Opportunities in Nevada (JOIN) – Trainer of Workshops in Job Search Skills Reno
  • The Media Center/Sierra Nevada Community Access Television (SNCAT) – High Sierra Community Radio Manager – Reno

Freelance Experience

  • National Public Radio – Nevada Correspondent
  • Reno News & Review – News & Arts Reporter (18 years)
  • Wildflower Art Village – Public Relations Specialist – Reno
  • Lewis & Clark College – Script Writer – Lewis & Clark Radio Documentary – Portland, Oregon
  • Capital Communications – Owner, professional business consultant, tutor in English language arts and literature, ESL, and German language –  D.C. metropolitan area

Volunteer Experience

  • St. Mark’s Fellowship – Volunteer – Reno
  • SNCAT – Board of Directors Member – Reno
  • Energy Northwest – Media Advisor – Richland, Washington
  • ProNet – Career Skills Workshops Facilitator Sparks, Nevada
  • Washoe County NV 4 Bernie Sanders – Volunteer Coordinator – Reno
  • KUNR – University of Nevada, Reno, Journalism Graduate School News Intern
  • Northern Nevada Centering Prayer – Circle of Service Volunteer, Website Developer
  • Washoe County Democratic Party Leadership Academy – Workshop Instructor – Reno
  • ProNet – Education Chair, Programs Director, Media Director, Workshop Instructor – Sparks, Nevada

Additional Skills

  • Created and administer ten websites, blogs, and Facebook pages.
  • Planned and managed a 2013 DIY wedding for 75 guests with a budget of $18,000.
  • Managed a startup community radio station. Within 16 months, increased volunteerism and production of radio shows by 300%.
  • Researched, wrote, and reported hundreds of news stories for publication and broadcast, including dozens of national stories and several cover stories.

Education

University of Notre Dame

Bachelor of Arts: English & German

  • Earned a 3.2 GPA.
  • Admitted in the eighth class of women at a time when female admission to Notre Dame was extremely competitive and limited.

University of Nevada, Reno

Journalism & Political Science

  • Worked toward Master of Arts, Reynolds School of Journalism, while employed full-time.
  • Earned first journalism internship at KUNR.

Universität Innsbruck

Innsbruck, Austria

German Language & Culture

  • Completed Sophomore year study-abroad program through the University of Notre Dame.
  • Studied majority of classes entirely in German.
  • Earned Dean’s List both semesters.

Continuing Education – 1991-Present

  • Public Radio News Directors conference – Chicago
  • The People’s Summit (political conference) – Chicago
  • Northern Nevada Centering Prayer Introductory Workshops
  • Northern Nevada Centering Prayer Group Facilitator Training
  • Sister Giant (political/spiritual conference) – Arlington, Virginia
  • Two-week cross-training – NPR member station KPLU – Seattle
  • Computer classes in graphics and Web design – New Horizons – Reno
  • Five Truckee Meadows Community College Writers’ Conferences – Reno
  • Washoe County Registrar of Voters Voter Registration Drive Training – Reno
  • Public Radio Reporting weeklong seminar – Poynter Institute – St. Petersburg, Florida
  • Dozens of classes in business administration, personnel interactions, and MS Office Suite programs – from professional training organizations including Franklin Covey, American Management Association, Fred Pryor, Truckee Meadows Community College – Reno
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